Effective Date: 20 March 2026

 

1 Who We Are

Balanced Books is a sole trader bookkeeping business based in the United Kingdom.

Business Name: Balanced Books

Address: 2 Station Road, Clowne, S43 4RW

Email: info@balancedbks.co.uk

For the purposes of data protection law, Balanced Books is the data controller of your personal data.

 

2 What Data We Collect

We may collect and process the following personal data:

 

Personal Identification Data

• Full name

• Residential address

• Date of birth

• National Insurance number

 

Financial Information

• Financial records required for bookkeeping services

 

This data is collected directly from you or provided as part of engaging our services.

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3 Why We Collect Your Data

We collect and process your data for the following purposes:

• To provide bookkeeping services

• To comply with legal and regulatory obligations

• To verify your identity

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4 Legal Basis for Processing

Under UK GDPR, we rely on the following legal basis:

• Legal Obligation

• To comply with Anti-Money Laundering (AML) regulations and other legal requirements

• Contractual Necessity

• To provide bookkeeping services agreed with you

 

5 How Your Data Is Used

Your data is used strictly for:

• Identity verification

• Maintaining accurate financial records

• Meeting legal and compliance requirements

 

6 Third-Party Services

We use trusted third-party providers to support our services:

• Xama Technologies – for identity verification

• Xero – for bookkeeping and financial record management

 

These providers process data in accordance with their own privacy policies and applicable data protection laws.

 

7 Data Sharing

We do not sell, trade, or share your personal data with third parties, except where required:

• To comply with legal obligations

• To work with the service providers listed above

 

8 Payments

Payments are made via bank transfer to our dedicated business account. We do not store card or payment details.

 

9 Data Retention

We retain your personal data for:

• 7 years, in line with legal and regulatory requirements

• After this period, your data will be securely deleted or destroyed.

 

10 Data Security

We take reasonable steps to protect your personal data. While no system is completely secure, we aim to ensure your data is handled safely and responsibly.

 

11 Cookies and Tracking

We do not use cookies, analytics tools, or tracking technologies on our website.

 

12 Children’s Data

Our services are not intended for individuals under the age of 18, and we do not knowingly collect data from children.

 

13 Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (where legally permissible)

• Object to or restrict processing in certain circumstances

 

To exercise your rights, please contact info@balancedbks.co.uk.

 

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted with an updated effective date.